MEDICAL RECORD ORGANIZATION
Experience That Brings Structure.
A single file can contain years of treatment records from multiple providers, with duplicate documents, inconsistent dates, and pages that seem to be in no particular order.
Lexmata turns complex files into organized records your team can put to work.
HOW WE ORGANIZE YOUR RECORDS
Organized Your Way.
Your team knows how it wants to review a file. We organize the records accordingly, whether that’s by date, provider, document type, or your own criteria.
By Date
Arrange records chronologically to follow the sequence of treatment and medical visits.
By Provider
Group records by hospital, physician, facility, or other medical provider.
By Document Type
Locate office visits, diagnostic reports, operative notes, and other document types without searching through the entire file.
By Your Instructions
Need a different structure? Tell us how your team prefers to review records, and we’ll work from those requirements.
WHAT YOUR TEAM RECEIVES
Open the File.Find What You Need.
Searchable records. Clear indexes. Bookmarks that take you where you need to go.
BOOKMARKS
BY DATE
2023pp. 1-792024pp. 80-84BY PROVIDER
Lakeview Imaging Specialists04/06/2023pp. 23-26Northside RegionalRiverside Physical TherapySummit OrthopedicsBY DOCUMENT TYPE
Diagnostic Reports1Office Visits4Operative Notes1Therapy Notes1IndexPg. ii
SELECTED SOURCE DOCUMENTPG. 23
Indexes
Locate records by date, provider, or document type.
Bookmarks
Navigate directly to sections of the file instead of scrolling through hundreds of pages.
Searchable PDFs
Find text across the records, including information processed from scanned and image-based documents.
Source References
Return to the original medical record pages when you need to verify the information.
CONSISTENT ORGANIZATION
One File or Hundreds.Same Clear Structure.
One case or hundreds, we can apply the same organization instructions across your files.
That gives attorneys, paralegals, and reviewers a familiar way to navigate each file, with more time to focus on reviewing the records instead of organizing them.
PART OF LEXMATA EXPLORE
Identification + Organization. That’s Explore.
Identification locates the information you’ve asked us to find. Organization arranges the records so your team can navigate them.
Together, they’re the foundation of Lexmata Explore and are also included in Explain and Examine, our more detailed medical record review services.
FAQ
Questions About Medical Record Organization
How does Lexmata organize medical records?
We organize records by date, provider, document type, or other instructions specific to your matter. The result is a structured, searchable file with indexes and bookmarks.
Can we navigate records by date, provider, or document type?
Yes. We identify dates, providers, and document types so your team can navigate the records in different ways, including chronologically.
Does Organization include a medical chronology?
Organization arranges the source records chronologically but does not create a separate medical fact chronology. Medical summaries and a fact chronology are available through Lexmata Explain.
Can we return to the original source pages?
Yes. Indexes, bookmarks, and source references help your team navigate back to the original medical record pages.
Do we need to install software?
No. Lexmata provides the service and delivers organized PDFs your team can use without installing new software.
Your Records,Ready for Review.
Send us your medical records and tell us how you’d like them organized. We’ll take care of the rest.
No software to install. No subscriptions. No long-term contracts.